Administrative Assistant – Village of Tolono
Tolono, Illinois | Full-Time | Minimum $23.50/hour DOQ
The Village of Tolono is seeking a professional, detail-oriented, and highly organized Administrative Assistant to support the daily operations of the Village Office.
This is a professional administrative position that requires strong communication skills, sound judgment, attention to detail, and the ability to work independently with minimal supervision. The position involves working with residents, elected officials, department heads, contractors, and other governmental entities.
This role supports a wide range of functions including office operations, public communication, meeting coordination, records management, permit processing, financial transactions, and executive administrative support. The position also plays a key role in maintaining organized workflows and supporting continuity of operations within the Village Office.
Key Responsibilities
- Serve as a primary point of contact for residents, visitors, vendors, and partner agencies
- Coordinate meetings, schedules, and follow-up items
- Draft and manage professional written communication
- Assist with Board meeting preparation, agendas, packets, and postings
- Process permits and maintain accurate records
- Handle accounts receivable and deposits in accordance with established procedures
- Support payroll-related administrative processes
- Maintain confidentiality and professional standards in all interactions
Minimum Qualifications
- High school diploma or GED required
- At least three (3) years of progressively responsible experience in administrative support, office operations, or customer service in a professional environment, including but not limited to insurance, healthcare, higher education administration, financial support services, legal support, government operations, or a related field
- Strong organizational, communication, and computer skills
- Ability to work independently and manage multiple priorities
- Valid Illinois driver’s license
Preferred Qualifications
- Associate’s or bachelor’s degree
- Experience in municipal government or regulated environments
- Experience with payroll, financial recordkeeping, or administrative systems
- Knowledge of FOIA, Open Meetings Act, or public records processes
Selection Process
The Village utilizes a structured hiring process. Candidates will be required to submit a formal application and resume and participate in structured interviews.
Candidates selected for interviews will be required to complete job-related skills assessments and undergo evaluation of education and experience. Final candidates will be required to complete reference checks and will be subject to a criminal background check.
How to Apply
Submit a completed Village employment application and a current resume. Incomplete submissions may not be considered.
Applications may be downloaded HERE or are available in person at the Village of Tolono Office, 507 W. Strong, Tolono, IL 61880.
Detailed Job Description – Administrative Assistant
Deadline to Apply: 6:00 pm on June 24, 2026.
Applications will be reviewed as they are received. Interviews may be conducted prior to the closing date; however, all applications received by the deadline will be considered.
Why Join the Village of Tolono
This position offers the opportunity to play a key role in a small, service-oriented municipal team and to take on increasing responsibility over time. The ideal candidate is a motivated professional who takes pride in accuracy, organization, and public service.